When to Hold a Meeting

A job might be too much for one person to handle for two reasons. First, it might call for more information than any single person possesses. Second, a job might take more time than one person has available. For the task, each member at a committee meeting should have a different role. If each person on the handbook team is responsible for a separate section, there is little need for the group to meet frequently to discuss the task. And there are times when people who do the same job can profit by sharing ideas in a group. A group of people who do the same kind of work can often improve their individual performance through meetings by performing some of the complementary functional roles. Another might take the job of being information giver, others server as diagnosers and some just can serve as empathic listeners.